nursing_icon.pngManaging Groups And Selective Release Workshop

Managing Students In Groups

The purpose of organising the students in groups is so that you can deliver e-learning materials to them in a controlled and organised manner. The groups you will create will thus receive materials when and how you specify. This can be by specified group, by specified time or a combination of both. But in order to be able to do this, you must first specify the groups, and you have to know how to manage and maintain them. The use of groups are used in conjunction with selective release criteria, which we will look at in the second part of this workshop.

Creating Custom Groups

To deal with your students effectively, to deliver targetted content, you need to organise the students into groups.

Obtaining Group Information From Misis

The groups are listed on Misis. In the case of NIP17xx, the groups are split into two CRNs - one representing Green and the other representing Yellow.

Maintaining Groups

Once you have this information, you can create and maintain the groups.

Creating A Sign-Up Sheet

A sign-up sheet is a student activity tool which can communicate a variety of functions. It can enroll students into compulsory or optional groups or it can be used to communicate an enrollment to an activity. In this case it will be used to communicate that the student is missing an essential folder into which materials may be residing.

Responsibilities For Maintaining Student Lists

The student lists need to be accurately maintained in order for the environment to be accurate, effective, fair, and consistent. Both staff and students each have a role to play to achieve this - students must notify if they cannot see the second folder and staff must enroll them onto the correct group once they have been notified.

Reviewing The Groups In The Grade Book

This tool allows you to view the students in the groups which they are in, in the Grade Book.

Selective Release Strategy

Deciding On A Release Strategy Using A Folder Icon Structure

The release strategy for your teaching materials, or components, needs to be decided and categorised in to one of two streams: unconditional release, and conditional release to group. Within each of these two streams, you can deploy further iterations of the same strategy, with variations. Within the Unconditional Release folder, which will be designated by a Red folder icon, you could release materials by date and time, and/or by sub group but not by main group. Within the Conditional Release to a Group, designated by a Green folder called "Extras." for the green cohort, and by a Yellow folder called "Extras_" for the yellow cohort, you can simply upload materials which will be seen by students on their respective cohorts only. You can apply further Selective release criteria to components within these folders based on date and time, or sub groups, so long as the students are within the main groups. Selective release can be applied to many types of components such as documents, quizzes, discussion topics, or Turnitin assignments, in fact, anything which is represented by an icon.

Folder Icons

The folder icons chosen have been taken from a public domain source and were chosen for their size, colour and distinctive and clear design. They will give the impression of simplicity belying the true complexity of the module's content and method of delivery.

The Filing System

The Module's Filing System needs to be maintained in order to keep good organisation of the module's materials. The procedure outlined shows good practice in how to achieve this.

Selectively Releasing Materials To Groups

The strategy of how to release materials to groups is described in detail in this procedure. This procedure shows how the created groups and the created folders are used together with the Selective Release tool to release materials to the target Green and Yellow groups.

Selective Release By Date And Time

Adding additional Selective Release criteria allows you to build a well defined, programmed course, specifically targetted to your specified groups.


This section deals with complications which arise from the strategy discussed in this workshop.


Stealth, or rather concealment of the existence of one cohort group from the other may be required to prevent students from one stream helping students on the other stream, when they are covering the same materials but at different times. This page presents some techniques.


Some simple activities which you can try as we proceed in the workshop.